EXHIBIT/SPONSOR

About the Annual Conference

Each year CAMS holds an annual scientific conference during the first week of November.  The annual conference offers a venue for medical professionals to gather and learn about and discuss some of the most important issues in health care affecting Chinese Americans.  The conference provides a forum for those that treat Chinese American patients to participate in a scholarly exchange of important medical advancements in their field as well as discuss barriers to care for Chinese American patients. 

Each year we attract approximately 250 members to the annual conference.  Approximately 61% of attendees are physicians, 15% are allied health professionals and 24% are physicians-in-training.

EXHIBIT HALL INFORMATION

Sponsorship for this event is open to all commercial supporters. All exhibitors will be located in the exhibition hall, which is located one door down in a separate room from the Conference Room & Breakout Session Rooms. 

EXHIBIT RATES

Half Booth           6’ x 2.5’ Skirted Table (Day Session Only)                $1,500

Full Booth            12’x 2.5x Skirted Table (Day Session Only)               $2,500

Premier Exhibitor 12’x 2.5x Skirted Table (Day + Evening)                  $5,500

 

Booth Rental Items

The following items are available for your booth through a third party vendor:

  • ·        Electrical Access
  • o   20-amp circuit                  $209.00 Each
  • o   60-amp circuit                 $800.00 Each
  • o   100-amp circuit                $1,300 Each
  • o   200-amp circuit                $2,600 Each
  • ·        Wi-Fi

If you require Electrical Access for your booth, please check it off on your registration form and our office will get in contact with you regarding your electrical needs.  Wi-Fi is available to through the venue’s internet provider: Transbeam. Wi-Fi connections can be purchased for on your device the day of the event.

EXHIBIT HALL HOURS

The Exhibitor Hall is open to attendees from 7: 45 AM to 4:00 PM.

 

The Exhibitor Hall opens up for set up at 5:00 AM on Saturday November 5, 2016. It is highly suggested to all exhibitors that your booth be set up by 7:45 AM.

EXHIBITOR PASSPORT PROGRAM


All meeting attendees will be provided with an Exhibitor Passport. Participating Exhibitors will be provided with a rubber stamp and stamp pad to mark each person’s passport as they visit and speak to each booth’s representatives.  Attendees can enter their completed passport into a raffle for a prize (or prizes) at the conclusion of the meeting.  Exhibitors that would like to participate in the Exhibitor Passport Program must register no later than Friday October 14, 2016.  If you would like to donate a prize for the raffle, please contact Mrs. Jamie Love, CAMS Administrator at jlove@camsociety.org.

 

IMPORTANT DATES

 Friday October 14, 2016           Exhibitor Applications Due 

  Download the application:Exhibitor Information Packet 2016 7-1-2016.pdf

Friday October 14, 2016           Deadline to Register for Exhibitor Passport Program

 Friday October 28, 2016           Final Booth Payments Due

 Friday October 28, 2016           Deadline for List of company representatives attending

Thursday November 3, 2016              Pier 60 begins to accept deliveries for Annual Conference *

   Download the label: Exhibitor Shipping Label CAMS 2016 Annual Meeting.pdf

*Deliveries of average size (i.e. 24” boxes) can be accepted. Any oversized items must be pre-approved by Pier 60 in writing if advanced delivery is required. Any oversized items not pre-approved in writing will not be accepted by the venue. All packages and deliveries must have a Pier 60 approved shipping label.


Download the Full Exhibitor Information Packet* Here: Exhibitor Information Packet 2016 8-17-2016 (1).pdf

*The full packet includes the Exhibitor Registration Form and Agreement Form

Download the Exhibitor Registration Form: Exhibitor Registration and Agreement Form 7-1-2016.pdf

Download the Exhibitor Shipping Label: Exhibitor Shipping Label CAMS 2016 Annual Meeting.pdf




Chinese American Medical Society is a 501(c)3 non-profit organization. 265 Canal Street, Suite 515, New York, NY 10013

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